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Once you’ve decided whether to go live or recorded for your reception music, you’ll need to find entertainers to fit the bill. Get a jump on this as early as possible–the hottest bands and spinmeisters get snatched up quickly, sometimes as far as a year in advance.

The Way of the Band

For the clearest impression of a band, see them in action at another event and note the following:

• Is their demeanor what you’re looking for?
• Do they appear to have a wide repertoire–both easygoing and hot smokin’?
• Do they act friendly yet professional?
• Do they seem tuned in to the crowd?
• Do they have good energy and endurance?

If you find a winner, the next step is to meet with the bandleader or manager to learn what the band can do for you and how much it will run. Will they take requests, change genres, emcee the event? What about attire, performance duration, and cancellation policies? Have they played your venue or will they visit it beforehand to check for any special issues? Finally, when factoring the total cost, don’t forget that it’s your responsibility to feed and water (and tip, usually) all performers.

The Direction of the DJ

Guidelines for hiring a DJ are roughly the same as for a band, though your interview questions will differ slightly. First, see the DJ at an event and look for the following qualities:

• Ease and competence with equipment
• Versatility in sound and style
• Good read of the crowd (hint: everybody shaking it equals a good DJ)
• Professional, friendly demeanor
• Appropriate delivery and attire

In an interview afterward, nail down your DJ’s fee, a timeframe for the event, an agreement about sound and style, and arrangements for a backup DJ. Be sure he or she is open to including your favorite songs and special dance numbers, as well as to leaving the songs you can’t stand at home.

If you’re planning your wedding from a distance and can’t see the potential entertainers in person, send a trusted friend or ask for demos to be sent to you. And whether you’re near or far, get the names of a few previous clients to call for the firsthand scoop on the talent.

– Emily Bedard, Amazon.com Wedding Expert

Tags: Planning Your Wedding, Reception Music, The Bandleader, Wedding